Accounts Payable - Cancelling a Payment

Accounts Payable - Cancelling a Payment


AP – Cancelling a Payment


  1. To cancel a payment, you will need to go to Cancel Payment (AP T038).


Or find it by going Accounts Payable – Cheque Maintenance/Print – Cancel Payment



  1. Once selected the first thing that pops up is the transaction entry pop up which is requesting the date of this cancelled payment. Choose the same date as the payment if the period isn’t closed, otherwise choose whatever nearest date you can.



Once you have confirmed the date the next screen shows up where you need to choose your Bank Account.




  1. Once you have selected your Bank Account, select the Payment By action. For example if it was just a mistake then choose how it was paid (or how that supplier is defaulted to pay).


  1. Now select the magnifying glass in the start field



  1. Now use a filter on the Account header to find the supplier you are looking for, by clicking on “Account” then selected “Filter”



Put in the Supplier Code & press “Temporary”



The next screen should just filter to the supplier you filtered. Choose the payment you want to cancel, by clicking on that line so it highlights it, then press Select



  1. Tab/Enter down and your Start & Finish fields should have both the payment in there to cancel, enter/tab down again and type a reference in then press “OK”


You should also notice at the bottom it shows the Supplier Details & the payment you are cancelling



  1. Once you press Ok, press Escape to leave the cancel payment screen. You will see the batch of the payment reversal/cancellation



  1. You can now go check the Supplier account to see that the invoice has been added back onto the account.


    • Related Articles

    • Accounts Payable - EFT Payment Runs & Batches

      AP – Creating an EFT Payment Run or Batch To do an EFT Payment Run/Batch go to Selective Invoice Payment (AP T003).  Or find it by going Accounts Payable – Cheque Maintenance/Print – Selective Invoice Payment Screen below will appear. Change the Pay ...

    • How to charge to, and take payment against a COD customer

      1. A COD customer can have an amount charged to an account if a Credit Limit Override is setup through Accounts Receivable - AR M001. Otherwise, the account cannot be charged if the Credit Limit Override isn’t setup. 2. To take a payment against, the ...

    • Cancel a PO Return

      Cancel a PO Return NOTE: You cannot cancel a PO Return once it has been updated. NEVER update a PO return until you have the credit note. The Fix: Raise a new Purchase Order to put the stock back in, making sure the pricing is the same as when first ...

    • Account Payment in Point of Sale

      Account Payment Scenario: A Trade customer has made a payment. Process the payment in Point of Sale. Step 1 Login and navigate to the Point-of-sale homepage. Result: Point of Sale Homepage is displayed. Note: This process uses the function buttons at ...

    • Accounts Receivable - Manual

      Contents Accounts Receivable     Customer Maintenance     Creating a new customer account     Enquiring on customer account     Customer invoicing – Non-stock items     Customer invoicing – Stock items     Reprinting a customer invoice     Finding a ...