AP – Creating an EFT Payment Run or Batch

1. To do an EFT Payment Run/Batch go to Selective Invoice Payment (AP T003). 

Or find it by going Accounts Payable – Cheque Maintenance/Print – Selective Invoice Payment

Screen below will appear.

1. Change the Pay By Date.

The list of invoices due to be paid by the Pay By date will appear.

If you click on Summary as per below, you can see the amount for each supplier.

In the Selective Invoice Payment – EFT Run screen, you can either mark individual invoices, All invoices or Mark a supplier.

2. Select the invoices/supplier to be paid

3. Click on Mark Inv No or Mark Single to select individual invoices.
4. Click on Mark Supplier to select all invoices within that payment period for a specific supplier.
5. Click Mark All to select all invoices in the list.

3. Click on Process Payment.

4. Select the Bank account to be used.

It is suggested to select N in the Print Direct field, as per below.

2 Reports will be generated.

First one is the EFT Audit, esc.

Print the 2nd one which is the EFT log listing all payments done.

Click in the Print icon if a printout is needed.

5. Press Esc and below will appear. Click OK.

The batch total will pop-up as per below.

6. Click OK.

The Transfer File to PC screen should pop up as per below.

The ABA file will be downloaded as per screen below.

7. Click on No to keep the Bank file.
8. Click on the drop up sign.

9. Click on the Show in folder option. This will open the Downloads window where the file is saved.

 

10. To send out EFT Remittances, go to your Report Manager (F5). Type your username in the created by User section to find your reports

Find your EFT Remittance report, click on it

Now click on Other

Now select the email_out option & press Select

This will now email out the remittance to your suppliers