AP – How to treat Credit or VISA Cards in Pronto

Note: There are 2 options that you can use to treat Credit Cards, VISA or AMEX Cards within Pronto.

Option 1

Note: This is the easiest way to treat having credit cards, VISA cards or AMEX cards in Pronto. More suited to smaller businesses with less transactions to deal with.

1. The first thing to do is to make sure you have a Creditor/Supplier set up for the cards.

CRECARD, VISA, AMEX etc for example

2. Any transactions including Purchases orders for stock that will be paid for by that particular card needs to be put against that Card’s Supplier code. For example, if you use your VISA Card to buy some parts then you need to put the Purchase Order against the VISA Supplier code.

3. When your cards get paid from your Bank Account, make sure all the invoices are in from the card’s statement on the Supplier code using “Fast Supplier Invoice Entry”. 

Then select the Card’s supplier code & pick up all the invoices & pay off the Card Supplier code using “Manual Cash Payment”.

Your Card “Creditor” is now paid off and it matches the Bank Statement/Reconciliation.

Option 2

Note: This is another way (using bank accounts for your cards) to treat having credit cards, VISA cards or AMEX cards in Pronto. More suited to larger businesses with more transactions & less time to deal with them at that point in time.

1. The same step as Option 1. The first thing to do is to make sure you have a Creditor/Supplier set up for the cards.

CRECARD, VISA, AMEX etc for example

2. You then need to create a Bank Account for that particular card (a Credit Card Bank Account & an AMEX Card Bank Account for example)

3. Once again any transactions including Purchases orders for stock that will be paid for by that particular card needs to be put against that Card’s Supplier code. For example, if you use your VISA Card to buy some parts then you need to put the Purchase Order against the VISA Supplier code.

4. When the payment comes through on your main bank account, you do a “Bank Transfer” from your normal account to the card’s bank account. That way you don’t have to get all the invoices etc posted and ready to go at the time to deal with it. Your main account is also reconciled at that time without needing to actually process all the invoices yet.

4. When you have time, you then make sure all the invoices are in from the card’s statement on the Supplier code using “Fast Supplier Invoice Entry”. 

Then select the Card’s supplier code & pick up all the invoices & pay off the Card Supplier code using “Manual Cash Payment”, however from your Card’s Bank Account. This is because we have already done the bank transfer to the Card’s Bank Account, so we are paying the card creditor from that Bank Account.

Your Card “Creditor” is now paid off and it matches the Bank Statement/Reconciliation for your Card’s Bank Account.