MSS – Add a Person into a Position. 

Step 1: In Company Info go to Position Org Chart and select the person plus button on the top right hand side.

Result: The Basic Data Screen is displayed. 

Step2: Complete the fields in the Basic Data Screen. 

Note: It is important that you select the correct company from the Company field, otherwise later on in the process the position number you need to fill will not be displayed. 

Note: For new employees please select the Change Reason as ‘New Hire’,

Step 3: Click Continue to display the new Employee Screen. 

Step 4: Complete the fields on the New Employee Screen. 

Note: Some fields will be populated for you, you will only be required to complete the below. 

7. Title
8. First Name *
9. Middle Name
10. Last Name *
11. Date of Birth
12. Country of Birth
13. Tax File Number *

Step 5: Click Continue to display the Personal Information screen. 

Note: Some fields are pre-populated, you will to enter the following fields. 

Note, fields in grey, mean they aren’t editable and completed by the system.

15. Preferred Name (defaulted to First Name)
16. Gender
17. Nationality (defaulted to Australia)
18. Preferred Language (defaulted to English)
19. Aboriginal or Torres Straight Islander
20. Phone Information (must select type, phone number and whether it’s primary contact. Same as above for emails)
21. Address information (country defaults to Australia)
22. Emergency Contacts

Note: When completing Email and Phone Information, you will need to click Add to enter in the details. 

Step 6: Click Continue to display the Job Information screen. 

Note: There are a number of fields here which are grey and cannot be entered by the owner. They will be auto filled when the position number is selected. 

Note the position number will only appear in the Position field if the position is listed as Yes to be recruited and they selected the right company at the beginning
Fields that need to be entered and do not auto populate –

8. Position *
9. Position Start Date 
10. Company Entry Date 
11. Employee Group *
12. Employee Sub Group *
13. Award Type *
14. Pay Timing *
15. Award Classification Level *

Note: To display the full list of fields you will need to click ‘Show 14 more fields’.

14. Working Days Per Week *
15. Standard Weekly Hours *
16. FTE
17. Contract End Date (if applicable)
18. Eligible for Company Car
19. Overwrite Pronto Employment Code (system has logic to determine the Pronto Employment code, advised by Andrew for PSAS and all franchises. If they have different, than they need to select Yes. They can see later if the employment code needs to be updated)

Step 7: Click Continue to display the Compensation screen. 

Step 8: Complete the below fields in the Compensation screen. Note: Fields are derived from the position 

3. Pronto Instance Code
4. Bonus Scheme
5. GL Natural Account

Step 9: Add the Pay Components

Note: 

3. For salaried employees they will select type 1005 (Annual Salary) and enter their annual salary
4. For waged or casual employees they will select 1301 (Hourly Rate) and enter their hourly rate
5. If required, add any other additional payments like tool allowance, etc.

Step 10: Click Submit to finalise the creation of a new employee. 

Note: As a manager you will always see the Annual Salary, Full Time Equivalent Salary and Hourly Rate, however when entering the compensation details you will only need to include the one applicable pay component. Either: 

5. For salaried employees they will select type 1005 (Annual Salary) and enter their annual salary
6. For waged or casual employees they will select 1301 (Hourly Rate) and enter their hourly rate