Sharing SharePoint content (Internal and External)
Internal
Emailing content from SharePoint in most cases will bounce back, either because the item/s you are sending are too large for the email system to handle or, if multiple files downloaded to be sent, they are put into a ZIP file, most if not all email systems will not allow ZIP files to be sent.
The quickest and easiest option to share content from SharePoint to someone who may not have access to the area the content is located is by sharing either the file itself, or the folder it is located in.
To share content internally, follow this process.
1. Open the folder the content you need to share is in.
a. if only sharing one file, select that file
b. if sharing multiple files in a folder, open that folder
2. Click Share in the toolbar, then select Send link
3. enter the name of the person you are sharing the content to, and select if you would like them to be able to edit the file or not
4. Click Send
NOTE - when the link you send is used you will receive an email notification.
External
1. Open the folder the content you need to share is in.
a. if only sharing one file, select that file
b. if sharing multiple files in a folder, open that folder
2. Click Share in the toolbar, then select Send link
3. Click "People in PEDDERS SHOCK ABSORBER SERVICE PTY LTD with the link can view"
4. Select "Specific people" then click Apply.
5. Enter the email address of the person you are sharing with (a notification will appear to let you know the person is outside your organisation)
6. Click Send.
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