AP Payment – Selective Invoice Payment

(Author: Caroline Chong)

General

If there are invoices already entered against the suppliers, the Selective Invoice Payment function (AP.T003) is recommended. In this function, you can report on all suppliers or selected range of suppliers. You can Mark Single or Mark All or select which lines to Mark.

After clicking on Mark, the Paying Amount is populated.

For the purpose of presenting the Selective Invoice Payment process in Pronto, I have used supplier 3HVIC in dataset B01.

Step 1 Check committed transaction for supplier

I have modified the pay date for reference 123 from 30 Aug to 7 Jul so that this reference will be picked by the program. 

Step 2 Click “Selective Invoice Payment” function

Step 3 Selective Invoice Payment – Pronto screen

Enter parameters required – example given below.

Click OK to continue

Step 4 Selective Invoice Payment Run 

Committed transactions which are ready to be paid are shown.

In this example, there is only one line for supplier 3HVIC. Note the Paying amount at the moment is zero.

Step 5 Mark Lines to pay in Selective Invoice Payment Run

In this example, click “mark single”. In this screen there are several options to mark the lines you wish to pay.

Upon marking the line, the Paying Amount is populated.

Step 6 Process Payment in Selective Invoice Payment Run

When you are ready to remit, click on Process Payment.

The bank account selection pops up. Select the bank account for supplier payment.

Step 7 Remittance Options

In this example, I have selected Y for remittance only – this will not update suppliers record (not posted)

At the end of this process, there will be some spool files created.